How to format an email message
When you're sending an inquiry about a job or applying for a job, it's important to format your email as professionally as you would any other professional business letter. After all, everyone – recruiters and hiring managers included — get a lot of emails.
Send job search-related emails from a professional email address — ideally, your email address should just include some combination of your first and last name or first initial and last name.
Subject Line Don't forget to include a Subject Line in your email.
If you forget to include one, your message probably isn't even going to get opened. Use the subject line to summarize why you're emailing. Some examples of strong subject lines:
Application for Marketing Associate - Jane Smith Informational Interview Request Thank You - Marketing Associate Interview Salutation If possible find out the hiring manager's name — the information is sometimes listed on the job listing. If there is a contact number, you can also call the company's front desk and see if the receptionist can provide information.
If you do not have the contact person's name, simply address your email to Dear Hiring Manager. Another option is to not include a salutation and to simply start with the first paragraph of your message.
Body of the Message
When you're applying for a job via email, copy and paste your cover letter into the email message or write your cover letter in the body of an email message. If the job posting asks you to send your resume as an attachment, send your resume as a PDF or a Word document.
When you're inquiring about available positions or networking, be clear about why you are writing and the purpose of your email message.
Format Your Email Message Your email message should be formatted like a typical business letter, with spaces between paragraphs and with no typos or grammatical errors.
Don't mistake length for quality — keep your email brief and to the point. Avoid overly complicated or long sentences.
Proofread it, just like you would any other correspondence. If you're really concerned about typos, consider printing out the email draft.
Include an Email Signature It's important to create an email signature and to include your signature with every message you send. Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. You can also include a link to your LinkedIn profile page or website so that recruiters and hiring managers can easily find out more information about you.
Don't Forget Attachments.
Sending a job search email often involves attaching files — a resume, portfolio, or other sample work. Make sure to double-check that you have attached all files mentioned in your email before hitting the "send" button.
Send job search-related emails from a professional email address — ideally, your email address should just include some combination of your first and last name or first initial and last name.
Subject Line Don't forget to include a Subject Line in your email.
If you forget to include one, your message probably isn't even going to get opened. Use the subject line to summarize why you're emailing. Some examples of strong subject lines:
Application for Marketing Associate - Jane Smith Informational Interview Request Thank You - Marketing Associate Interview Salutation If possible find out the hiring manager's name — the information is sometimes listed on the job listing. If there is a contact number, you can also call the company's front desk and see if the receptionist can provide information.
If you do not have the contact person's name, simply address your email to Dear Hiring Manager. Another option is to not include a salutation and to simply start with the first paragraph of your message.
Body of the Message
When you're applying for a job via email, copy and paste your cover letter into the email message or write your cover letter in the body of an email message. If the job posting asks you to send your resume as an attachment, send your resume as a PDF or a Word document.
When you're inquiring about available positions or networking, be clear about why you are writing and the purpose of your email message.
Format Your Email Message Your email message should be formatted like a typical business letter, with spaces between paragraphs and with no typos or grammatical errors.
Don't mistake length for quality — keep your email brief and to the point. Avoid overly complicated or long sentences.
Proofread it, just like you would any other correspondence. If you're really concerned about typos, consider printing out the email draft.
Include an Email Signature It's important to create an email signature and to include your signature with every message you send. Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. You can also include a link to your LinkedIn profile page or website so that recruiters and hiring managers can easily find out more information about you.
Don't Forget Attachments.
Sending a job search email often involves attaching files — a resume, portfolio, or other sample work. Make sure to double-check that you have attached all files mentioned in your email before hitting the "send" button.
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