5 Tools to help your team collaborate better than ever

Collaboration can make or break your business. Make sure you get the most out of in-house and remote teams with these effective tools.

29 March 2018 | Business

Collaboration can mean the difference between success and failure in an organization. In fact, one survey found that 86 percent of people attribute workplace failures to lack of collaboration.

In today's era of distributed teams and remote workers, technology plays an essential role in collaboration, it can shake up the status quo in a good way. For instance, tools employing artificial intelligence remove the drudgery and add predictive suggestions, making collaboration faster and easier. And today there are new types of collaboration tools which weren't around a few years ago.

Video Conferencing Tools

Not that long ago, video conferencing was hard to set up and thus used infrequently. Fast forward to today, and it's becoming a routine way of collaborating. Some small businesses and departments use it daily, because the cost of the apps has come down, bandwidth and network speed has increased making connectivity more reliable, and the ease of use has improved.

The best part is, today's video conferencing tools are nearly device agnostic. You can now participate in a conference on your smartphone, tablet, computer, or television. If you want to disrupt things even further, share your video meeting with a group on Facebook Live .

Voice Collaboration Tools

There are multiple times throughout the day when you just need a fast answer from someone. But what if you're on another floor or in another town?

Sure, you can pick up your landline or smartphone, or send an email, but then you may get voicemail or have to wait hours for a reply. Today's enterprising entrepreneurs instead turn to cloud voice messaging applications. These applications can remain open and persistent on your desktop while you work. They typically show whether the person you want to reach is available, and they offer both instant text messaging and voice calling.

Add in the ability to share screens and send files, and they're easier to use than email or phone calls when you need fast answers throughout the day. Nextiva has such an application for fast voice collaboration, but you can also take a look at Skype and GoogleHangouts. Voice collaboration tools like these make your company nimbler and faster--minimizing countless small delays each day.

Project Collaboration Tools

The earliest project management tools were essentially glorified calendars and spreadsheets, mainly used to track deadlines and responsibilities. Today's project management tools still help manage deadlines and responsibilities, but do much more by integrating sophisticated collaboration features, including shared file storage, places for team members to leave comments and ask questions, as well as instant messaging, screen sharing and conferencing--all in one virtual workspace.

These improved tools can bring team members together no matter how spread out in the real world, so everyone knows what everyone else is doing with scheduling, communications, file management and coordination features in a single dashboard. Slack revolutionized this space by taking the friction out of project workflows, through collaboration features. Trello and Basecamp also place heavy emphasis on collaboration.

Visual Design Collaboration Tools

Are you still going through the time-consuming process of back and forth calling, traveling and lugging around blueprints and sketchbooks, or individually emailing mock-ups? Whether you are a developer designing a website or an app, or a photographer, architect, landscaper or interior designer, visual design collaboration tools have the power to transform how you work with clients.

One of the challenges creative professionals face is finding common ground with their clients and other team members during the iterative design process. Effortless collaboration and the ability to easily obtain feedback on visual work product is key.

Mobile Collaboration

Today's mobile collaboration solutions are able to exploit features on smartphones and tablets so you can collaborate from almost anywhere.

You can push email, contacts, calendar, and tasks with continuous sync across devices while monitoring projects and assigning and sharing tasks on the spot. Avaya Mobile Collaboration and IBM Mobile Collaboration Services offer robust solutions, but you can also try 8X8, Asana and Huddle for more affordable options.

Finally, remember there are many collaboration solutions in the marketplace. Do some research into what's available and you might just change the way you and your team work with others--for the better.


Similar News


Best deals to finance vehicles

14 hours ago | Business

PHILLEPUS UUSIKUNew vehicle sales in Namibia hit a record low due to consumers not being able to afford new vehicles and corporates not replacing their...


14 hours ago | Business

Exxon calls for carbon priceExxon Mobil Corp is pursuing carbon capture storage (CCS) hubs across Asia and has started talks with some countries with potential...

New Lexus LX available in SA next year

14 hours ago | Business

As the second model of the next generation of Lexus following the NX, Lexus held the world premiere of the new LX in the Kingdom...

New whistleblower accuses FB of wrongdoing

1 day - 25 October 2021 | Business

San Francisco - A former Facebook worker reportedly told US authorities Friday the platform has put profits before stopping problematic content, weeks after another whistleblower...

Flying green will be more expensive

1 day - 25 October 2021 | Business

Tangi Quemener - Under huge pressure to go green, the aviation industry needs to spend billions of dollars to become more climate-friendly in what risks...

Treasure hunt off Greenland for diamonds

1 day - 25 October 2021 | Business

Copenhagen - Greenland's seabed is being studied to see if it is home to marine diamonds, in a survey conducted on behalf of international diamond...

Company news in brief

1 day - 25 October 2021 | Business

Evergrande resumes work on projectsChina Evergrande Group said yesterday it had resumed work on more than 10 projects in six cities including Shenzhen - a...

Heimstädt steering road safety

4 days ago - 22 October 2021 | Business

Rivaldo KavangaHorst Heimstädt is the CEO of the Namibia Road Safety Forum, a private organisation which does extensive work in the Southern African Development Community...

FNB to strengthen its support to MSMEs

4 days ago - 22 October 2021 | Business

PHILLEPUS UUSIKUProparco, a private sector financing arm of Agence Française de Développement Group (AFD Group), granted a EURIZ portfolio guarantee of N$ 68 million to...

Rising like a phoenix

4 days ago - 22 October 2021 | Business

Mariselle StofbergWilhelmine Mutorwa has used every opportunity she is given to become the best version of herself. For Wilhelmine Mutorwa, giving up has never been...

Latest News

Best deals to finance vehicles

14 hours ago | Business

PHILLEPUS UUSIKUNew vehicle sales in Namibia hit a record low due to consumers not being able to afford new vehicles and corporates not replacing their...

NUNW takes on Namcor over...

14 hours ago | Labour

OGONE TLHAGE WINDHOEKEmployees of the National Petroleum Corporation of Namibia (Namcor), through the National Union of Namibian Workers (NUNW), are challenging a...

‘Ghost’ defence attachés unmasked

14 hours ago | Ministries

STAFF REPORTER WINDHOEKThe defence ministry finds itself in hot water after it was found...

The youthful fierce, female farmer

14 hours ago | People

Jeanette Diergaardt Sixteen-year-old farmer Elandri Kruger shares her love and passion for farming. Farming with Kalahari Reds and Brahman cattle, she showed off her...

South Africa to tackle climate...

14 hours ago | Economics

TIM COCKSSouth Africa will tell rich countries at climate talks this week to honour promises to help poorer nations go green and massively boost available...

Shipping greenhouse emissions to rise...

14 hours ago | Economics

STINE JACOBSENThe global shipping industry is on course to see its greenhouse gas emissions rise by around a fifth by 2050 if action including introducing...

EDITORIAL: Tyranny of the majority

14 hours ago | Opinion

While the essence of democracy is majority rule, the making of binding decisions that affect the rights of the minority cannot pass the test of...

Vox pop question:

14 hours ago | Opinion

Dauglous MilupiI would make it compulsory for employees to dress in an appropriate manner because uniform unites the whole team and reduces the chances of...

Youth activist’s questionable acts

14 hours ago | Youth

Monique Adams and Jeanette Diergaardt The After Break magazine start-up run by Rejoice Amutenya and Mehafo Amunyela will be implementing more strict measures to...

Load More