NYS’ N$7m in fainted slips- commissioner
The National Youth Service on Friday said there is no missing money at their organisation.
17 April 2018 | Economics
“It was therefore impossible to go back to all the fuel stations and request replacements of the fuel slips."- Onesmus Upindi, commissioner, NYS
Local media last week reported that the NYS has failed to account for millions of dollars for the 2015 and 2016 financial years, quoting a report from the Office of the Auditor General (AG).
The report which was presented in Parliament by deputy minister of finance Natangwe Ithete recently says that the NYS failed to account for over N$7 million in fuel expenses, in which an amount of N$3 958 611 and N$3 606 067 for the financial year ended 31 March 2015 and 2016 respectively, could not be verified.
The NYS did not provide supporting documents to the auditors with regards to the missing millions, according to the report. In response to that, NYS commissioner Onesmus Upindi on Friday told the media that the fuel slips, which were provided to the auditors have fainted and were unreadable , because it had been a long time since the slips were issued, at the time of the audit.
He added that NYS had explained the situation to the auditors and had also written a letter to the office of the Auditor General to seek the attention of the seniors to explain the situation. Upindi said no response has been received yet up until the report was tabled in parliament.
Upindi explained that the NYS uses Stannic Petrol cards through Standard bank for its fleet where each vehicle is allocated one fuel card and has its unique log book.
“All NYS drivers are required to fill in log books every time they are assigned to drive a particular vehicle. When the drivers refuel NYS vehicles at various fuel stations, they use a fuel card assigned to that particular vehicle and at the same time enter details in the respective log books assigned to each particular vehicle,” he said.
He added that a receipt is given to a driver from a fuel station and attached in the log book.
When each vehicle is being refuelled at any particular time, Upindi said a report is immediately transmitted to his office, to Standard Bank as well as to the NYS’ heads of finance and human resources, operations and logistics and transport, respectively.
Upindi said this has been the practice since the NYS establishment and according to him, it has never been questioned by the Office of the Auditor General, who had been NYS external auditors since the establishment.
“The auditors who came to audit the 2015/16 annual report requested for fuel slips which were given to them, he said.
However, most of the slips have fainted and were unreadable as a long time has lapsed since the slips were issued and the time of audit, he said.
“It was therefore impossible to go back to all the fuel stations and request replacements of the fuel slips,” he said.